How to Fill the Crew List in the Master Form

Modified on Wed, 23 Jul at 9:17 AM

Step-by-step for Arrival Crew List
Navigate to the Crew Section
In the Master Form link provided by the agent, go to the Crew section in the menu
Open the Crew List on Arrival Page
Select the “Crew List on Arrival” page.
Download the Excel Template
Look for the download button to get the pre-formatted Excel template.
? This template can be filled offline.

Fill the Template Offline
Open the downloaded Excel file and complete it according to the instructions provided in the file.
Ensure all required fields are filled in properly.
Save the file on your computer in .xls, .xlsx, or .csv format
Upload the Crew List File
Return to the “Crew List on Arrival” page.
Under Step 2: Attach Crew List, upload the file you just completed.
? You can also reuse a previous crewlist for this vessel if available with the option "Use previous crew list".

(Optional) Upload Signed/Stamped or PDF Version
You may also upload an optional signed, stamped or PDF version of the crew list.

Submit the Arrival Crew List
Click the “Submit” button located at the bottom-right corner of the page.

Confirmation
A green check mark will appear, confirming successful submission.
You’ll be automatically redirected to the Departure Crew List page.

Step-by-step for Departure Crew List

Repeat the Same Process for Departure
- Download the template (if needed).
- Fill it offline.
- Upload the completed file.
- Optionally, upload a signed/PDF version.
- Click Submit.
Final Confirmation

Another green check mark confirms the submission of the Departure Crew List.
Both Arrival and Departure sections will now be marked as complete.

Notes

It is mandatory to click Submit for any uploaded crew list.
Fields description for the crewlist to be filled: